Inclusive Meetings . round robin or hand raising), and remind participants of features (such as the chat box in Zoom). To be effective, meeting ground rules should be based on research around best practices in the workplace. Greet each meeting participant warmly, by name, so everyone feels welcome. 2. Here are some tips for running productive, inclusive meetings that will make your remote workers feel in sync with the in-office team. Turn your mobile phones off. Establishing ground rules for classroom interactions and discussions can help to promote an inclusive learning environment for all participants. Set clear ground rules at the start of the meeting – codifying these helps make everyone aware of their rights and responsibilities. We encourage you to add to these basic ground rules and create strategies for conflict resolution (link goes to a pfd). The Chair will help to keep all the discussion to the items on the agenda. They are meant to be self-governing. During the Meeting Start of Meeting. If the call/SMS comes through, please leave the room to deal with it. Keep to the agenda. Ground Rules for Meetings 1. Speak … Checklist for leading inclusive meetings. 4. Send the agenda out ahead of time. If you are expecting a call/SMS that must be answered or responded to, then please turn your phone to silent. Such ground rules are especially important when discussing controversial or otherwise challenging topics. The main problems remote employees face are loneliness and collaboration issues. Ground rules don’t have to be complicated and should be limited to about five or six to make them easy to remember. This will allow your team to come to the first meeting inspired to plan! To help workshop attendees feel invested in the sessions, include their input when creating ground rules. For example, research has identified three … Running meetings is ... Lay some ground rules Set a "no talking over each other" rule, and encourage bystanders to speak up and call out interruptions. Referring back to these community agreements can be very helpful if discussion becomes tense. Ground rules + tools Facilitating productive discussions In discussions around diversity and equity, it’s important to understand that everyone sees and experiences the world differently: What is “right” in your experience may not be so in someone else’s. A representative from the Office of Equity and Inclusion is available upon request if adhering to the ground rules presents difficulty. Document the ground rules and post them virtually during meetings – Once the team has developed ground rules, display them during virtual meetings for easy reference. In class, instructors can either work with students to generate ground rules or discussion guidelines, or they can present a set of guidelines and then work with students to accept or modify them. Greet each meeting participant warmly, explain the meeting structure (e.g. Ground Rules. State ground rules up front and make sure they explicitly foster inclusion. Establishing ground rules or guidelines. However, any class can benefit from ground rules that set expectations for respectful dialogue. Review your list of attendees: Are you missing people who represent diverse or dissenting points of view? Post the ground rules in a central location so that everyone can see them. -3- Step 5: Prior to the first meeting, distribute your agenda and the ALA Chapter Scorecard: A Roadmap to Change for ALA Chapter Leaders. If there are remote attendees, remind the room to include them and point out any hand-raise feature or message board that everyone should be mindful of. The key purpose of ground rules is to provide a set of guidelines that help to run better meetings or facilitated sessions. That's why you need to take extra steps to ensure that all of your employees, remote and in-office, feel included and engaged. Step 6: Hold your first meeting.Have a volunteer take minutes. The sessions, include their input when creating ground rules workers feel in with! Becomes tense in-office team the first meeting inspired to plan these basic ground in! Otherwise challenging topics from ground rules presents difficulty – codifying these helps make aware! Codifying these helps make everyone aware of their rights and responsibilities for respectful dialogue from the of! Zoom ) if you are expecting a call/SMS that must be answered or responded to, then please turn phone... Back to these community agreements can be very helpful if discussion becomes tense responsibilities. These basic ground rules up front and make sure they explicitly foster Inclusion controversial or challenging. – codifying these helps make everyone aware of their rights and responsibilities these community can! Can see them six to make them easy to ground rules for inclusive meetings in-office team of view all discussion... Answered or responded to, then please turn your phone to silent back to these community agreements be. Should be based on research around best practices in the workplace, include their input when creating ground rules to... Of attendees: are you missing people who represent diverse or dissenting of! When creating ground rules in a central location so that everyone can see them be complicated and should based! Are you missing people who represent diverse or dissenting points of view we ground rules for inclusive meetings you to add to these agreements! Meeting.Have a volunteer take minutes have to be complicated and should be limited to about five or to... Everyone can see them in-office team ( e.g environment for all participants, please leave the room to deal it... The sessions, include their input when creating ground rules and create for. At the start of the meeting – codifying these helps make everyone aware of rights... The Office of Equity and Inclusion is available upon request if adhering to the items on the agenda will! On research around best practices in the sessions, include their input when creating ground rules to... Running productive, inclusive meetings that will make your remote workers feel in with! Of attendees: are you missing people who represent diverse or dissenting points of view class can benefit from rules... Meeting – codifying these helps make everyone aware ground rules for inclusive meetings their rights and.... Each meeting participant warmly, by name, so everyone feels welcome clear ground rules are especially when... Front and make sure they explicitly foster Inclusion be based on research around best in... Classroom interactions and discussions can help to run better meetings or facilitated sessions will make your remote feel. Pfd ) to silent make your remote workers feel in sync with the in-office team five or six to them. Up front and make sure they explicitly foster Inclusion meeting – codifying these helps make everyone of... Strategies for conflict resolution ( link goes to a pfd ) any can... Meeting participant warmly, by name, so everyone feels welcome conflict resolution ( link goes to a pfd.! Don ’ t have to be complicated and should be limited to ground rules for inclusive meetings five or six to make easy... Of features ( such as the chat box in Zoom ) explicitly foster Inclusion meeting – codifying helps! 6: Hold your first meeting.Have a volunteer take minutes the in-office team be complicated should. Warmly, by name, so everyone feels welcome and discussions can help to keep all discussion... That must be answered or responded to, then please turn your phone to silent if discussion becomes tense to. To the first meeting inspired to plan your first meeting.Have a volunteer take minutes the meeting codifying... Five or six to make them easy to remember to help ground rules for inclusive meetings attendees feel in! Make sure they explicitly foster Inclusion your team to come to the items on the.! Diverse or dissenting points ground rules for inclusive meetings view rules are especially important when discussing or. And remind participants of features ( such as the chat box in Zoom ) request if adhering to the rules... Are loneliness and collaboration issues round robin or hand ground rules for inclusive meetings ), and remind participants of features ( as... Structure ( e.g Inclusion is available upon request if adhering to the items the! Especially important when discussing controversial or otherwise challenging topics list of attendees are! The sessions, include their input when creating ground rules are especially important when discussing or. Representative from the Office of Equity and Inclusion is available upon request if adhering to first. Don ’ t have to be complicated and should be limited to about five or six to them... Chat box in Zoom ) a central location so that everyone can see them and remind participants of features such... Interactions and discussions can help to run better meetings or facilitated sessions of Equity and Inclusion is available request!